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Landscaping & Grounds Health and Safety Management System
A client or a prequalification scheme such as Totika or SiteWise usually asks a landscaping & grounds business for a documented system, not a document per task. This is that system, written to New Zealand law and ready to carry your name.
It holds the manual and policies, the procedures a business is expected to follow, the registers it keeps, and the project paperwork a main contractor asks for before you start. The task documents for landscaping & grounds come with it, covering work such as blank task analysis, site establishment and setout and manual handling.
Editable Word and Excel files, delivered as a single download, yours to use on every job you run.
What you get
Policies
The signed statements of intent a client asks to see first, ready for your business name and your director to sign.
- POL-001Health and Safety Policy
- POL-002Drug and Alcohol Policy
- POL-003Mental Health and Wellbeing Policy
- POL-004Fatigue Management Policy
- POL-005Fitness for Work Policy
- POL-006Return to Work and Injury Management Policy
- POL-007Working from Heights Policy
- POL-008Psychosocial Hazard Management Policy
- POL-009Workplace Bullying Harassment and Sexual Harassment Prevention Policy
- POL-010Asbestos Management Policy
Plans and Manuals
The manual that ties the system together, and the plans that sit under it.
- PLN-001Health and Safety Manual
- PLN-002Emergency and Evacuation Plan
Procedures
How the business actually does each thing, from reporting an incident to managing a subcontractor.
- PRO-001Documents and Records Control Procedure
- PRO-002Training and Competency Procedure
- PRO-003Incident Reporting and Investigation Procedure
- PRO-004Risk and Hazard Management Procedure
- PRO-005Emergency Response Procedure
- PRO-006Procurement and Subcontractor Management Procedure
- PRO-007Plant, Equipment and Asset Management Procedure
- PRO-008Health and Safety Review and Improvement Procedure
- PRO-012Worker Consultation and Participation Procedure
- PRO-015Communications Procedure
- PRO-016Psychosocial Hazard Management Procedure
Registers
The running records a business is expected to keep and produce on request, as Excel workbooks.
- REG-001Documents and Records
- REG-002Training Records Register
- REG-003Incident and Corrective Action Register
- REG-004Risk Management Register
- REG-005Subcontractor and Supplier Register
- REG-006SDS and Hazardous Substances Register
- REG-007Equipment Register
- REG-008Inspection Register
- REG-009Legal Requirements Register
- REG-010Safety Goals Register
- REG-011Test and Tag and RCD Register
- REG-012Lifting Gear Register
- REG-013Health Monitoring Register
- REG-014Licences Registrations and Insurances Register
- REG-015Height Safety Equipment Register
- REG-016Fleet and Vehicle Maintenance Register
- REG-017Emergency Equipment Register
Forms
The blank forms the procedures refer to, ready to print or fill in on site.
- FOR-001Training and Competency Form
- FOR-002Internal Audit Form
- FOR-003Incident Investigation Form
- FOR-004Meeting Minutes Form
- FOR-005Issue and Action Form
- FOR-006Workplace Inspection Form
- FOR-007Supplier and Subcontractor Evaluation Form
- FOR-008Company Induction Form
- FOR-009Emergency Report Form
- FOR-010Vehicle Pre-Start Checklist
- FOR-011Management Review Agenda and Minutes
- FOR-012Psychosocial Hazard Identification and Risk Assessment Worksheet
- FOR-013Psychosocial Hazard and Wellbeing Survey
- FOR-014Psychosocial Incident and Complaint Report Form
Site Specific Safety Plan (SSSP)
The plan a main contractor asks for before you start, in the versions for each position you might hold on site.
- SSSP-IC-LGIndependent Contractor - Landscaping and Grounds
- SSSP-MC-LGMain Contractor - Landscaping and Grounds
- SSSP-SC-LGSingle Subcontractor SSSP - Landscaping and Grounds
- SSSP-IC-F11Lower Tier Subcontractor Coordination Record
- SSSP-IC-F03PCBU Interface and Shared Control Agreement
- SSSP-IC-F05Worker Briefing and Toolbox Record
- SSSP-IC-F07Work Area Inspection and Corrective Action Record
- SSSP-IC-F08Incident Near Miss and Follow Up Record
- SSSP-IC-F09Emergency Interface and Task Rescue Reference
- SSSP-IC-R01Task Analysis Schedule
- SSSP-IC-R02Competency and Licence Evidence Index
- SSSP-IC-R03Hazardous Substances Inventory
- SSSP-IC-R04Site Hazard and Shared Control Register
- SSSP-MC-F01Project Start and Site Setup Checklist
- SSSP-MC-F03Contractor Pre Start and Shared Controls Agreement
- SSSP-MC-F04Site Induction and Worker Acknowledgement
- SSSP-MC-F05Task Plan Review and Work Start Decision
- SSSP-MC-F06Daily Site Coordination and Pre Start Record
- SSSP-MC-F07Controlled Work Authorisation and Permit Check
- SSSP-MC-F08Site Emergency Response Plan and Exercise Record
- SSSP-MC-F09Site Inspection Checklist
- SSSP-MC-F10Toolbox and Worker Consultation Record
- SSSP-MC-F11Plant and Equipment Site Entry Check
- SSSP-MC-F12Incident Investigation and Action Form
- SSSP-MC-F13Visitor Briefing and Access Record
- SSSP-MC-F15Site Access and Traffic Arrangement
- SSSP-MC-R01Contractor and Work Plan Review Register
- SSSP-MC-R02Site Induction Register
- SSSP-MC-R03Site Attendance and Visitor Register
- SSSP-MC-R04Competency and Licence Evidence Index
- SSSP-MC-R05Site Hazard and Shared Control Register
- SSSP-MC-R06Task Analysis Review Schedule
- SSSP-MC-R07Site Inspection and Corrective Action Register
- SSSP-MC-R08Site Incident and Near Miss Register
- SSSP-MC-R09Hazardous Substances Inventory
- SSSP-MC-R10Planned Work Notification and Permit Evidence Log
- SSSP-SC-F09Lower Tier Subcontractor Coordination Record
- SSSP-SC-F03Main Contractor Coordination and Record Locations
- SSSP-SC-F05Worker Briefing and Acknowledgement Record
- SSSP-SC-F07Incident and Near Miss Notification Record
- SSSP-SC-R01Task Analysis Schedule
- SSSP-SC-R02Competency and Licence Evidence Index
- SSSP-SC-R03Hazardous Substances Inventory
- SSSP-SC-R04Site Hazard and Shared Control Register
Project Plans
The job level plans a main contractor asks for before you start on site.
- PLN-P01Project Health and Safety Management Plan
- PLN-P02Site Incident Flow
- PLN-P03Site Emergency Response and Evacuation Plan
- PLN-P04Site Evacuation Map
- PLN-P05Traffic and Pedestrian Management Plan
Project Procedures
How the work is run on a particular site, from establishment through to handover.
- PRO-010Site Establishment and Site Safety Procedure
- PRO-P01Site Induction and Access Control Procedure
- PRO-P02Toolbox Talks and Pre-Start Briefings Procedure
- PRO-P03Permit to Work Procedure
- PRO-P04Site Inspection and Housekeeping Procedure
- PRO-P05Subcontractor Site Management Procedure
- PRO-P06Plant and Equipment Management Procedure
- PRO-P07Site Emergency Response Procedure
- PRO-P08Working at Height and Rescue Procedure
- PRO-P09Excavation and Ground Disturbance Procedure
- PRO-P10Lifting Operations Procedure
- PRO-P11Hazardous Substances Management Procedure
- PRO-P12Environmental Site Controls Procedure
- PRO-P13Heavy Vehicle and Load Safety Procedure
- PRO-P14Site Specific Safety Plan (SSSP) Procedure
Project Registers
The site records kept for the duration of a job.
- REG-P01Project Document Register
- REG-P02Project Risk Register
- REG-P05Site Plant and Equipment Register
- REG-P09Chemical Application Register
- REG-P10Permits and Approvals Register
- REG-P11Environmental Controls Register
- REG-P12Permit to Work Register
Project Forms
The paperwork used day to day on site, including inductions, permits and sign-offs.
- FOR-P03Project Site Rules
- FOR-P04Daily Site Diary
- FOR-P06Permit to Work
- FOR-P08Task Analysis Monitoring Record
- FOR-P09What To Do - Fire
- FOR-P10What To Do - Injury
- FOR-P11Site Reporting Quick Reference Card
- FOR-P13Project Communication and Contacts Sheet
Task Analyses, Landscaping and Grounds
A document per task, breaking the work into steps with its hazards and controls.
- TA-GEN-01Blank Task Analysis
- TA-LG-01Landscaping and Grounds - Master Task Analysis
- TA-LG-02Site Establishment and Setout
- TA-LG-03Manual Handling
- TA-LG-04Material Handling, Loading and Unloading
- TA-LG-05Truck Operations and Deliveries
- TA-LG-06Plant Operations
- TA-LG-07Demolition
- TA-LG-08Excavation and Trenching
- TA-LG-09Crushed Rock and Compaction
- TA-LG-10Drainage Installation
- TA-LG-11Concrete Works
- TA-LG-12Retaining Walls
- TA-LG-13Precast and Stone Installation
- TA-LG-14Steel and Timber Works
- TA-LG-15Paving
- TA-LG-16Soft Landscaping
- TA-LG-17Planter and Pot Installation
- TA-LG-18Irrigation
- TA-LG-19Synthetic Grass
- TA-LG-20Softfall Rubber
- TA-LG-21Playground Construction
- TA-LG-22Shade Structures and Canopies
- TA-LG-23Trellis Installation
- TA-LG-24Furniture Installation
- TA-LG-25Tactiles, Stair Nosing and Line Marking
- TA-LG-26Waterproofing
- TA-LG-27Working at Height - On Structure
- TA-LG-28EWP Operations
- TA-LG-29Crane and Lifting Operations
- TA-LG-30Roads and Traffic Management
- TA-LG-31Hazardous Substances
- TA-LG-32Landscape Maintenance
- TA-LG-33Grassing - Instant Turf and Hydroseeding
- TA-LG-34Water Features
- TA-LG-35Tractor Slashing
- TA-LG-36Shade Sail Installation
- TA-LG-37Site Assessment and Mobile Works Setup
- TA-LG-38Truck, Trailer and Equipment Transport
- TA-LG-39Ride-On and Push Mowing
- TA-LG-40Brushcutting and Edging
- TA-LG-41Hedge Trimming
- TA-LG-42Ground-Based Pruning and Small Tree Work
- TA-LG-43Blowing and Site Clean-up
- TA-LG-44Chemical Spraying and Weed Control
- TA-LG-45Fertilising and Top Dressing
- TA-LG-46Irrigation Maintenance and Repairs
- TA-LG-47Garden Bed Maintenance, Mulching and Planting
- TA-LG-48Green Waste Handling and Small Chipper Operation
- TA-LG-49Working in Public Spaces, Schools and Aged Care Grounds
- TA-LG-50Working in Private Residences
- TA-LG-51Plant and Tree Installation
Standard operating procedures, Landscaping and Grounds
Standard operating procedures for the equipment and activities the trade uses.
- SOP-CN03Portable Concrete Mixer - NZ
- SOP-G01Angle Grinder - NZ
- SOP-G02Drop Saw - Compound Mitre Saw - NZ
- SOP-G03Circular Saw - NZ
- SOP-G04Reciprocating Saw - NZ
- SOP-G05Abrasive Cut-off - Demolition Saw (Quick-Cut) - NZ
- SOP-G06Drill - Hammer Drill - NZ
- SOP-G07Impact Wrench - Driver - NZ
- SOP-G08Jackhammer - Breaker - NZ
- SOP-G13Wet-Dry Vacuum & Dust Extraction (H-Class) - NZ
- SOP-G14Extension Leads, RCDs and Portable Power - NZ
- SOP-G15Step Ladder - Extension Ladder - NZ
- SOP-G17Elevated Work Platform (EWP) - Scissor Lift - NZ
- SOP-G18Elevated Work Platform (EWP) - Boom Lift - NZ
- SOP-G20Manual Handling - Team Lifting - NZ
- SOP-G23Slings, Shackles and Lifting Gear - NZ
- SOP-G24Crane Lift - Rigging (Slinging) - NZ
- SOP-G25Hazardous Substance Handling & Storage - NZ
- SOP-G26Fuel Storage and Refuelling - NZ
- SOP-G27Spill Response & Spill Kit Use - NZ
- SOP-G31Brick Saw (Wet Masonry Saw) - NZ
- SOP-IR02Poly Pipe Electrofusion & Butt Fusion Welder - NZ
- SOP-LS01Mini Excavator (under 5T) - NZ
- SOP-LS02Skid Steer - Bobcat - NZ
- SOP-LS03Ride-On - Zero-Turn Mower - NZ
- SOP-LS04Push - Self-Propelled Mower - NZ
- SOP-LS05Chainsaw (Ground Use) - NZ
- SOP-LS06Pole Saw - Pole Pruner - NZ
- SOP-LS07Stump Grinder - NZ
- SOP-LS08Wood Chipper - NZ
- SOP-LS09Brushcutter - Whipper Snipper - NZ
- SOP-LS10Hedge Trimmer - NZ
- SOP-LS11Blower (Backpack - Handheld) - NZ
- SOP-LS12Plate Compactor - Small Roller - NZ
- SOP-LS13Turf Cutter - NZ
- SOP-LS14Rotary Hoe - Cultivator - NZ
- SOP-LS15Auger - Post-Hole Digger - NZ
- SOP-LS16Mulcher - Soil Blower - NZ
- SOP-LS17Chemical Spraying - Herbicide - Pesticide - NZ
- SOP-LS18Wet-Pour Rubber Softfall Mixing - NZ
- SOP-SS01Shade Sail Tensioning - Turnbuckles, Wire Rope & Fittings - NZ
- SOP-SY01Power Broom & Infill Drop Spreader - NZ
Pre-Start Inspections
Daily and pre-start checks for the plant and equipment the trade runs.
- FOR-P14Excavator Pre-Start and Daily Inspection
- FOR-P14Skid Steer or Bobcat Pre-Start and Daily Inspection
- FOR-P14Ride-on or Zero-Turn Mower Pre-Start and Daily Inspection
- FOR-P14Stump Grinder Pre-Start and Daily Inspection
- FOR-P14Wood Chipper Pre-Start and Daily Inspection
- FOR-P14EWP (Scissor and Boom Lift) Pre-Start and Daily Inspection
- FOR-P14Tractor and Slasher Pre-Start and Daily Inspection
- FOR-P14Mini Loader Pre-Start and Daily Inspection
- FOR-P14Loader Pre-Start and Daily Inspection
- FOR-P14Site Dumper Pre-Start and Daily Inspection
- FOR-P14Roller Pre-Start and Daily Inspection
Verification of competency
Verification of competency assessments, one per machine or task, for recording that an operator has been checked.
- VOC-CN03Portable Concrete Mixer - Verification of Competency
- VOC-G01Angle Grinder - Verification of Competency
- VOC-G02Drop Saw - Compound Mitre Saw - Verification of Competency
- VOC-G03Circular Saw - Verification of Competency
- VOC-G04Reciprocating Saw - Verification of Competency
- VOC-G05Abrasive Cut-off - Demolition Saw (Quick-Cut) - Verification of Competency
- VOC-G06Drill - Hammer Drill - Verification of Competency
- VOC-G07Impact Wrench - Driver - Verification of Competency
- VOC-G08Jackhammer - Breaker - Verification of Competency
- VOC-G13Wet-Dry Vacuum & Dust Extraction (H-Class) - Verification of Competency
- VOC-G14Extension Leads, RCDs & Portable Power - Verification of Competency
- VOC-G15Step Ladder - Extension Ladder - Verification of Competency
- VOC-G17Elevated Work Platform (EWP) - Scissor Lift - Verification of Competency
- VOC-G18Elevated Work Platform (EWP) - Boom Lift - Verification of Competency
- VOC-G20Manual Handling - Team Lifting - Verification of Competency
- VOC-G23Slings, Shackles and Lifting Gear - Verification of Competency
- VOC-G24Crane Lift - Rigging (Slinging) - Verification of Competency
- VOC-G25Hazardous Substance Handling & Storage - Verification of Competency
- VOC-G26Fuel Storage and Refuelling - Verification of Competency
- VOC-G27Spill Response & Spill Kit Use - Verification of Competency
- VOC-G28Fire Extinguisher Use - Verification of Competency
- VOC-G30Vehicle - Ute Pre-Start and Safe Driving - Verification of Competency
- VOC-G31Brick Saw (Wet Masonry Saw) - Verification of Competency
- VOC-IR02Poly Pipe Electrofusion and Butt Fusion Welder - Verification of Competency
- VOC-LS01Mini Excavator (under 5T) - Verification of Competency
- VOC-LS02Skid Steer - Bobcat - Verification of Competency
- VOC-LS03Ride-On - Zero-Turn Mower - Verification of Competency
- VOC-LS04Push - Self-Propelled Mower - Verification of Competency
- VOC-LS05Chainsaw (Ground Use) - Verification of Competency
- VOC-LS06Pole Saw - Pole Pruner - Verification of Competency
- VOC-LS07Stump Grinder - Verification of Competency
- VOC-LS08Wood Chipper - Verification of Competency
- VOC-LS09Brushcutter - Whipper Snipper - Verification of Competency
- VOC-LS10Hedge Trimmer - Verification of Competency
- VOC-LS11Blower (Backpack - Handheld) - Verification of Competency
- VOC-LS12Plate Compactor - Small Roller - Verification of Competency
- VOC-LS13Turf Cutter - Verification of Competency
- VOC-LS14Rotary Hoe - Cultivator - Verification of Competency
- VOC-LS15Auger - Post-Hole Digger - Verification of Competency
- VOC-LS16Mulcher - Soil Blower - Verification of Competency
- VOC-LS17Chemical Spraying - Herbicide - Pesticide - Verification of Competency
- VOC-LS18Wet-Pour Rubber Softfall Mixing - Verification of Competency
- VOC-LS19Tractor and Slasher - Verification of Competency
- VOC-SS01Shade Sail Tensioning - Turnbuckles, Wire Rope and Fittings - Verification of Competency
- VOC-SY01Power Broom and Infill Drop Spreader - Verification of Competency
- VOC-SK01Working at Heights - Harness and Fall Arrest - Verification of Competency
- VOC-SK05Traffic Control - Stop-Go Paddle - Verification of Competency
- VOC-SK08Trenching and Ground Support - Verification of Competency
- VOC-SK10Plant and Powerline Spotter - Verification of Competency
Toolbox Talks
Short briefings to run with the crew, each on one topic, with a sign-on sheet.
- TT-00Introduction to the Health and Safety Management System
- TT-01beforeUdig - Service Location and Potholing
- TT-02Traffic Spotter Duties - Workzone Interface
- TT-03Trench Collapse Prevention
- TT-04Hot Weather Work - Heat Illness Prevention
- TT-05Manual Handling - Mechanical Aids and Technique
- TT-06Plant Exclusion Zones - Worker-Plant Interaction
- TT-07Working Near Live Services - Power, Gas, Water, Comms
- TT-08Dust Control on Site - Silica and Visibility
- TT-09Slips, Trips and Falls - Site Housekeeping
- TT-10Tool and Equipment Tethering - Working at Heights
- TT-11Refuelling Plant - Fire and Environmental
- TT-12Near-Miss Reporting - Why We Report
- TT-13Fatigue Management - Long Shifts and Night Work
- TT-14PPE Compliance - Daily Checks and Replacement
- TT-15Site Emergency Response - What To Do
- TT-16Psychosocial Hazards and Respectful Workplace
Training Packages
Material for inducting people into the system and keeping their training current.
- TP-01System Overview and Awareness
- TP-02Health and Safety Management and Site Safety
- TP-03Plant Traffic and Site Vehicles
- TP-04Permits and High-Risk Work
- TP-05Health Hazards on Site
- TP-06Leadership and Due Diligence
- TP-07Risk Assessment and Task Analysis in Practice
- TP-08Incident Response and Investigation
- TP-09Psychosocial Hazards for Leaders
- TP-10Managing Subcontractors
- TP-11Housekeeping Site Standards and Public Protection
- TP-12Emergency Preparedness and Drills
How it works
Buy it and the download arrives straight away. Open the Start Here guide, add your logo and business name, then work through the registers and the parts that describe how you run the work. Once it reflects your business, use it on every job: the licence is per business, not per site.
Who it is for, and how it differs from the Task Analysis Pack
For a landscaping or grounds maintenance business that has to show a documented system rather than a document per task, usually because a client or a prequalification scheme asked for one.
The Landscaping & Grounds Task Analysis Pack is the task documents on their own, one per task, for the crew doing the work. This is the system around them: the manual and policies, the procedures, the registers a business keeps, and the training records. The task documents are included here too, so buying this does not mean buying them twice.
What it is not
A standard editable system written to New Zealand law. It is not certification, and it is not an ISO-aligned template. Certification is a decision for an accredited certification body after an audit of what your business actually does.
The policies name your business, the registers start empty, and the parts that describe how you work have to be made true before any of it means anything. Filling it in for the business you actually run is the work.
Questions buyers ask
Can I put my own logo and business name on it?
Yes. Every document is an editable Word or Excel file with no locked fields and no password. Add your logo in the header, put your business name through the policies, and sign them off as your own.
Is it written to New Zealand law?
Yes. It is written to the Health and Safety at Work Act 2015 and the General Risk and Workplace Management Regulations 2016, and it uses New Zealand terms and agencies throughout.
Does it include the Task Analyses as well?
Yes. The Landscaping & Grounds Task Analyses are part of this system, so buying it does not mean buying them again. If the task documents are all you need, the Task Analysis Pack sells them on their own.
Will this get me certified?
No, and nothing here claims it will. This is a standard editable system. Certification is a decision for an accredited certification body after it audits what your business actually does.
What file formats do I get?
Microsoft Word for the documents and Microsoft Excel for the registers, with a Start Here guide. They open in Google Docs, Pages and LibreOffice, though complex tables can shift a little between applications.